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Information management

Information management is the way in which an organisation plans, identifies, creates, collects, organises, governs, secures, disseminates, exchanges, maintains and disposes of its information. It is also the means through which the organisation ensures that the value of that information is identified and exploited.

For the DataVic Access Policy and associated standards, please visit the DataVic website.


Information Management Framework

The Information Management Framework provides a high-level view of the Victorian Government’s information management landscape and a shared direction for government and agency information management practice.

Download:  Word (888 KB) or PDF (602 KB)


Information Management Policy 

To provide direction to the Victorian Public Service in information and information management practice.

Download: Word (116 KB) or PDF (136 KB)


IM STD 03 Information Management Governance
Departments must establish and maintain an information management governance regime in accordance with requirements set out in this standard.

Download: Word (135 KB) or PDF (260 KB)

IM STD 04 Address Data Standard

Departments must comply with the requirements set out in this standard when collecting, managing, sharing and releasing address data.

Download: Word (132 KB) or PDF (215 KB)

IM STD 05 Enterprise Data Management Plan
Departments must develop and maintain an Enterprise Data Management Plan in accordance with the requirements set out in this standard.

Download: Word (141 KB) or PDF (217 KB)

IM STD 06 Cabinet in Confidence and Caretaker Period Digital Information Management
Departments must create, manage and transfer cabinet in confidence records digitally in accordance with requirements set out in this standard.

Download: Word (141 KB) or PDF (217 KB)


IM GUIDE 03 Information Management Glossary

This document provides a glossary of terms relating to Information Management.

Download: Word (110 KB) or PDF (307 KB)

IM GUIDE 04 Office 365 and Records Management

Provides advice for ensuring records management when implementing Office 365.

Download: Word (137 KB) or PDF (202 KB)

IM GUIDE 05 Checklist for systems procurement and implementation

Provides legislative requirements to consider when designing, procuring, developing and implementing a process or system.

Download: Word (89 KB) or PDF (155 KB)

IM GUIDE 06 Information Management Governance
Provides high level guidance for establishing an enterprise information management governance process.

Download: Word (784 KB) or PDF (784 KB)

IM GUIDE 07 Address Data Guideline

Provides high level guidance to departments for implementing the IM-STD-04 Address Data Standard.

Download: Word (134 KB) or PDF (312 KB)

IM GUIDE 08 Enterprise Data Management Plan
Provides guidance for developing and revising enterprise data management plans.

Download: Word (286 KB) or PDF (511 KB)

Other resources

Data Management Position Paper

The government has the opportunity to improve its data and data management practices by agreeing on a common approach and direction.  This paper articulates the government’s position and sets out a program of work.

Download: Word (293 KB) or PDF (257 KB)

Information Management Maturity Measurement Tool (IM3)

To assess the level of development of Information Management (IM) strategies and practices in an organisation. It has been developed by the Public Record Office Victoria (PROV) to assist government staff to negotiate the complex requirements of today’s IM environment.

Link: Tool available on the PROV website

Master Data Approach

The government recognises the need for consistent master data sets relating to, for example, customers, suppliers, citizens, employees, services and financial accounts. Focusing on master data will provide the government with core data which is governed, maintained and shared across multiple systems and business processes.

Download:  Word (67 KB) or PDF (109 KB)

Document archive