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Information management

Information management is the way in which an organisation plans, identifies, creates, collects, organises, governs, secures, disseminates, exchanges, maintains and disposes of its information. It is also the means through which the organisation ensures that the value of that information is identified and exploited.

For the DataVic Access Policy and associated standards, please visit the DataVic website.

Frameworks

Information Management Framework

The Information Management Framework provides a high-level view of the Victorian Government’s information management landscape and a shared direction for government and agency information management practice.

Download:  PDF (602 KB) or DOCX (888 KB)

Data Exchange Framework

The Data Exchange Framework creates a standardised data exchange approach regardless of data type, classification, exchange method, platform, or intended use. It identifies the key steps and components of data exchange and the overarching governance and business rules.

Download:  PDF (458 KB) or DOCX (264 KB)

Policy

Information Management Policy 

To provide direction to the Victorian Public Service in information and information management practice.

Download: PDF (136 KB) or DOCX (116 KB) 

Standards

IM STD 03 Information Management Governance
Departments must establish and maintain an information management governance regime in accordance with requirements set out in this standard.

Download: PDF (260 KB) or DOCX (135 KB) 

IM STD 04 Address Data Standard
Departments must comply with the requirements set out in this standard when collecting, managing, sharing and releasing address data.

Download: PDF (215 KB) or DOCX (132 KB)

IM STD 05 Enterprise Data Management Plan
Departments must develop and maintain an Enterprise Data Management Plan in accordance with the requirements set out in this standard.

Download: PDF (217 KB) or DOCX (141 KB) 

IM STD 06 Cabinet in Confidence and Caretaker Period Digital Information Management
Departments must create, manage and transfer cabinet in confidence records digitally in accordance with requirements set out in this standard.

Download: PDF (217 KB) or DOCX (141 KB) 

IM STD 07 Data Quality Standard
Departments must establish and maintain a standard of data quality for critical and shared data assets.

Download: PDF (331KB) or DOCX (195 KB)

IM STD 08 Machinery of Government Standard
Departments must transfer digital information, data and records during machinery of government changes in accordance with the requirements set out in this standard.

Download: PDF (461 KB) or DOCX (213 KB)

IM STD 09 Victorian Government Data Directory Metadata Schema
This document describes the metadata standard used by the Victorian Government Data Directory. Please note this standard is not intended to imply a metadata standard for department or agency information asset registers.

Download: PDF (432KB) or DOCX (223KB)

Guidelines

IM TEMPLATE 01 Data Quality Management Plan

The Data Quality Management Plan template been provided as a suggested means of measuring data quality and planning for improvements.

Download: XLSX (203 KB)

IM TEMPLATE 02 Data Quality Statement Template

This template is to be used when documenting the data quality of all critical and shared data assets within Victorian Government.

Download: PDF (308 KB) or DOCX (191 KB)

IM GUIDE 03 Information Management Glossary

This document provides a glossary of terms relating to Information Management.

Download: PDF (419 KB) or DOCX (108 KB)

IM GUIDE 04 Office 365 and Records Management

Provides advice for ensuring records management when implementing Office 365.

Download: PDF (202 KB) or DOCX (137 KB)

IM GUIDE 05 Checklist for systems procurement and implementation

Provides legislative requirements to consider when designing, procuring, developing and implementing a process or system.

Download: PDF (155 KB) or DOCX (89 KB)

IM GUIDE 06 Information Management Governance

Provides high level guidance for establishing an enterprise information management governance process.

Download: PDF (784 KB) or DOCX (784 KB)

IM GUIDE 07 Address Data Guideline

Provides high level guidance to departments for implementing the IM-STD-04 Address Data Standard.

Download: PDF (312 KB) or DOCX (134 KB)

IM GUIDE 08 Enterprise Data Management Plan

Provides guidance for developing and revising enterprise data management plans.

Download: PDF (511 KB) or DOCX (286 KB)

IM GUIDE 09 Data Quality Guidelines

Provides high level guidance to departments relating to assessing, maintaining and improving the quality of critical and shared data assets.

Download: PDF (560 KB) or DOCX (831 KB)

Other resources

Data Management Position Paper

The government has the opportunity to improve its data and data management practices by agreeing on a common approach and direction.  This paper articulates the government’s position and sets out a program of work.

Download: PDF (257 KB) or DOCX (293 KB) 

Information Management Maturity Measurement Tool (IM3)

To assess the level of development of Information Management (IM) strategies and practices in an organisation. It has been developed by the Public Record Office Victoria (PROV) to assist government staff to negotiate the complex requirements of today’s IM environment.

Link: Tool available on the PROV website

Master Data Approach

The government recognises the need for consistent master data sets relating to, for example, customers, suppliers, citizens, employees, services and financial accounts. Focusing on master data will provide the government with core data which is governed, maintained and shared across multiple systems and business processes.

Download:  PDF (109 KB) or DOCX (67 KB)

Document archive

Archive